Manual payment tracking is draining your business
Chasing payments, juggling apps, and reconciling spreadsheets takes hours every week. Meanwhile, customers who can't pay upfront simply book elsewhere.
Lost high-value bookings
Customers who want a full sleeve or large piece walk away when they can't split the cost. No installment option means no booking.
Revenue LossNo-shows without deposits
Without a deposit requirement, customers have nothing at stake. They cancel last minute or simply don't show up, and your time slot is wasted.
Wasted TimePayment tracking across multiple apps
Cash in the register, card payments in one app, PayPal in another, bank transfers in your inbox. Reconciling everything at month-end is a nightmare.
Admin OverheadChasing overdue payments manually
Texting, calling, and following up on outstanding balances is awkward and time-consuming. It strains client relationships and feels unprofessional.
Client FrictionNo visibility into revenue
Without consolidated payment data, you can't see which services generate the most revenue, which payment methods customers prefer, or where money is leaking.
Blind Spot
One system for every payment
inkStar handles payment links, deposits, installments, refunds, reminders, and reporting. No more juggling apps or chasing payments.
Payment Links via Mollie
Generate shareable payment links for any appointment or invoice
All Major Payment Methods
Card, PayPal, bank transfer, Apple Pay, Google Pay, and cash
Klarna Installments
Let customers split payments into 3, 6, or 12 monthly installments
Deposit & Downpayment Collection
Collect deposits at booking, settle the remainder after the session
Automatic Payment Reminders
SMS and email reminders for upcoming and overdue payments
Invoice Generation
Auto-generated, branded invoices emailed to customers
Revenue Reports
Revenue breakdown, payments by method, and timeline charts
Accounting Export
Export-ready data for QuickBooks, Xero, and Excel
See every feature in action
From payment links to revenue reports, here's how inkStar handles every aspect of studio payments.
Payment Links & Online Payments
Generate a payment link for any appointment and share it with your customer via SMS, email, or messaging apps. Customers pay online using their preferred method through Mollie's secure checkout.
- One-tap link generation from any appointment
- Supports card, PayPal, Apple Pay, Google Pay, and bank transfer
- Payment automatically matched to the appointment record
Klarna Installments
Offer your customers the option to pay in 3, 6, or 12 monthly installments through Mollie's native Klarna integration. You receive the full amount upfront while Klarna handles collection.
- Customers choose their preferred installment plan at checkout
- You get paid in full immediately, Klarna handles the rest
- Makes high-value services accessible to more customers
Deposits & Downpayments
Collect a deposit when the appointment is booked and settle the remaining balance after the session. Two-stage payments protect your time and reduce no-shows.
- Set deposit amounts per service or as a percentage
- Remaining balance tracked and payable via link or in person
- Full payment history visible on each appointment
Refunds & Payment Tracking
Track the full lifecycle of every payment: pending, authorized, paid, declined, cancelled, expired, and refunded. Record refund amounts, dates, and reasons directly on the appointment.
- Complete payment status tracking from creation to settlement
- Refund amounts and reasons recorded for your records
- Non-integrated payments (cash, external transfers) tracked alongside online payments
Revenue Reports & Analytics
See exactly where your money comes from with revenue breakdown charts, payments-by-method analysis, and revenue timeline views. Export everything for your accountant.
- Revenue breakdown by service type and payment method
- Timeline charts showing revenue trends over time
- One-click export to QuickBooks, Xero, or Excel
Why inkStar beats the alternatives
Compare manual tracking, standalone payment apps, and inkStar's integrated approach.
| Feature | Cash Only / Manual Spreadsheets & envelopes | Standalone Payment Apps Stripe, PayPal, SumUp | inkStar Integrated Payments |
|---|---|---|---|
| Integrated with appointments | No connection | Manual matching | Auto-linked to each booking |
| Deposit collection | Cash in hand, hope they show | Separate payment request | Built into booking flow |
| Payment links | Not possible | Yes, but not linked to booking | Generated per appointment |
| Klarna installments | Not possible | Requires separate Klarna setup | Native via Mollie |
| Refund tracking | No records | In payment app only | On the appointment record |
| Payment status lifecycle | Paid or not paid | Basic status | Full lifecycle tracking |
| Revenue reports | Manual spreadsheets | Payment data only | Breakdown, timeline, by method |
| Multiple payment methods | Cash only | Yes, per app | All methods in one place |
| Auto-reconciliation | Everything manual | Not connected to bookings | Payments matched automatically |
| Customer payment portal | Not possible | Generic payment page | Branded portal with invoice history |
Integrated with appointments
- Cash Only / Manual
- No connection
- Standalone Payment Apps
- Manual matching
- inkStar
- Auto-linked to each booking
Deposit collection
- Cash Only / Manual
- Cash in hand, hope they show
- Standalone Payment Apps
- Separate payment request
- inkStar
- Built into booking flow
Payment links
- Cash Only / Manual
- Not possible
- Standalone Payment Apps
- Yes, but not linked to booking
- inkStar
- Generated per appointment
Klarna installments
- Cash Only / Manual
- Not possible
- Standalone Payment Apps
- Requires separate Klarna setup
- inkStar
- Native via Mollie
Refund tracking
- Cash Only / Manual
- No records
- Standalone Payment Apps
- In payment app only
- inkStar
- On the appointment record
Payment status lifecycle
- Cash Only / Manual
- Paid or not paid
- Standalone Payment Apps
- Basic status
- inkStar
- Full lifecycle tracking
Revenue reports
- Cash Only / Manual
- Manual spreadsheets
- Standalone Payment Apps
- Payment data only
- inkStar
- Breakdown, timeline, by method
Multiple payment methods
- Cash Only / Manual
- Cash only
- Standalone Payment Apps
- Yes, per app
- inkStar
- All methods in one place
Auto-reconciliation
- Cash Only / Manual
- Everything manual
- Standalone Payment Apps
- Not connected to bookings
- inkStar
- Payments matched automatically
Customer payment portal
- Cash Only / Manual
- Not possible
- Standalone Payment Apps
- Generic payment page
- inkStar
- Branded portal with invoice history
Studios love getting paid easier
Hear from studio owners who simplified their payment workflow with inkStar.
“Klarna installments unlocked bookings I was losing.”
Customers who wanted large pieces but couldn't pay upfront can now split into monthly payments. I get paid in full immediately through Mollie. It's been a game-changer for my bigger projects.
Marcus JensenTattoo Studio Owner · Berlin“Deposits cut my no-shows dramatically.”
Before inkStar, no-shows were my biggest headache. Now I collect a deposit when they book, and they actually show up. The payment link makes it easy for them to pay before the appointment.
Sophia MartinezPMU Artist · Barcelona“I stopped chasing payments entirely.”
Payment reminders go out automatically, customers pay through their link, and everything is already matched to the appointment. Month-end used to take hours, now I just export and send to my accountant.
Priya PatelTattoo Studio Owner · London
Answers to common questions
Everything you need to know about payments in inkStar.
Through Mollie, your customers can pay by credit/debit card (Visa, Mastercard, Amex), PayPal, bank transfer, Apple Pay, and Google Pay. You can also record cash and other offline payments manually so everything is tracked in one place.
When you generate a payment link, Klarna is available as a payment option through Mollie. Customers can choose to split their payment into 3, 6, or 12 monthly installments. You receive the full amount upfront (minus Klarna's fee), and Klarna handles collection from the customer.
Mollie charges per transaction with no monthly fees. Rates vary by payment method and region. Klarna installments have a separate fee structure. Check Mollie's official pricing page for up-to-date rates. inkStar itself charges no additional payment processing fees.
You can collect a deposit when an appointment is booked by generating a payment link for the deposit amount. The deposit is recorded on the appointment, and you can generate a second payment link for the remaining balance after the session. Both payments are tracked on the appointment record.
Refunds are processed through Mollie and tracked on the appointment record in inkStar. You can record the refund amount, date, and reason. For non-integrated payments like cash, you record the refund manually. All refund data is included in your revenue reports and accounting exports.
Yes. inkStar lets you record non-integrated payments like cash, external bank transfers, or payments through other apps. These are tracked on the appointment record just like online payments, so your reports and exports include all revenue regardless of payment method.
From any appointment, you can generate a payment link with one tap. Share it with your customer via SMS, email, WhatsApp, or any messaging app. The customer clicks the link, chooses their payment method on Mollie's secure checkout page, and pays. The payment is automatically matched to the appointment.
Create a Mollie account, complete their verification process, and connect it to inkStar in your studio settings. Once connected, you can generate payment links directly from appointments. Mollie handles all payment processing, security, and payouts to your bank account.
Still have questions? Chat with our team
